To comply with our insurance obligations the club is required to do serveral things:
- Keep a record of members attending an event.
- Conduct a risk assesment of the venue for the event.
- Keep an accident book.
If you’re just going for a ride or breakfast with fellow club members and you haven’t organised this by advertising it in the PVCMC Club News, club website, or on any of the Club Facebook Pages, or haven’t announced and organised it at one of our monthly Club Meetings, then just go ahead, none of the above applies to you.
But if you have organised it via PVCMC Club News, Club Website,Club Facebook Pages, or Club Meetings, then you as the event organiser must:
- Fill in an attendance form for everyone who attends, and keep it for three months. You can download the relevant attendance form on this site.
- Conduct a risk assesment of the venue for the event. You can download a word document templated form for this. You will see some already completed risk assesments below.
- Report and accident or incident (near miss) so that it can be entered in the club accident book. You must record the following. For the moment email commspvcmc@gmail.com with this information.
Injured person’s details:
Full name
Address
Occupation
Accident details:
Date and time of the accident
Place where the accident happened
Injury details:
Cause of the injury
Nature of the injury (what the injury is, where on the body it is, and how severe it is)
Record-keeper’s details:
Name, address, and occupation of the person recording the accident, if they are not the injured person
Current Risk Assesments
- Cosheston Garden Centre (Breakfast Mornings) – Download Risk Assesment